Office of the Registrar

Current Ohio Dominican students, faculty and staff can access forms, policies and procedures from the Registrar's Office site on Sharepoint using the link below. 

Registrar Forms and Information

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Policy Statement
Ohio Dominican University (ODU) must be able to determine student location for purposes of conducting University business, contacting students in case of emergency, and complying with state and federal requirements related to professional licensure or certification disclosures.

Purpose
The purpose of this policy is to define how ODU determines student location and outlines the procedures students are required to follow to regularly verify their location and how to report changes in their location.

Scope
This policy applies to all current and prospective students taking credit bearing courses at ODU across all modalities of instruction. Students will be notified of this policy annually.

Policy Details
For this policy, ODU must determine student location (i.e., state) to disclose state-specific
professional licensure information:

1. At the time of the student’s initial enrollment in an academic program, and
2. Upon formal notification by the student of a change in the student’s location

Prospective student location
For this policy, a prospective student’s location is the state of the prospective student’s residency at the time the student has applied for admission, intends to enroll, and is then entered into the student record system. For students whose permanent address does not include a U.S. state or territory (e.g., students living outside the United States), their location will be considered the state of Ohio.

Enrolled student location
The student location for enrolled students is the state where the enrolled student resides and is based on the permanent home address entered into the student record system. For students whose permanent address does not include a U.S. state or territory (e.g., students living outside the United States), their location will be considered the state of Ohio.

Change of location
Student location designations will remain in effect unless and until a student officially notifies ODU that their permanent address has changed. Once a student notifies ODU, the date of notification will be used as the effective date of a student’s revised location for the purposes of this policy.

If a student does not notify ODU of a change of address and their permanent address has been end dated in the student record system because mail was returned as undeliverable, their location will be considered the state of Ohio.

Reporting change of location
Students are required to notify the university of a change in location. Each semester all registered students, required to verify and, if necessary, update their address through ODU Online using the User Profile section. Students may also update their address at any time in ODU Online.

Updated May 28, 2024

Download a PDF of the current policy.