Office of the Registrar
Office of the Registrar
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Current Ohio Dominican students, faculty and staff can access forms, policies and procedures from the Registrar's Office site on Sharepoint using the link below.
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Policy Statement
Ohio Dominican University (ODU) must be able to determine student location for purposes
of conducting University business, contacting students in case of emergency, and complying
with state and federal requirements related to state authorization and professional
licensure or certification disclosures.
Purpose
The purpose of this policy is to define how ODU determines student location for purposes
of complying with federal and state regulations related to state authorization and
professional licensure or certification. The policy outlines the procedures students
are required to follow to regularly verify their location and how to report changes
in their location.
Scope
This policy applies to all current and prospective students taking credit bearing
courses at ODU across all modalities of instruction. Students will be notified of
this policy annually.
Policy Details
For this policy, ODU must determine student location (i.e., state):
- At the time of the student’s initial enrollment in an academic program, and
- Upon formal notification by the student of a change in the student’s location
Prospective student location
For prospective students considering enrolling in an in-person program, student location will be considered Ohio.
For prospective students considering enrolling in a fully online program or as a fully online
student, student location will be considered the preferred/primary home address.
For prospective students considering enrolling in a program that can be completed online, in-person, or a combination, student location will be determined by their intended location while receiving instruction at the time of initial enrollment.
Enrolled student location
For students enrolled in at least one in-person course (or course format which requires their presence on campus), student location is considered the State of Ohio, where Ohio Dominican University is located.
For students enrolled solely in online courses, their location is the state or territory where they are located while receiving instruction and is determined by the preferred/primary home address in the student information system.
All students with campus addresses or who are required to be on campus (ie. athletes, graduate assistants, resident assistants) are located in Ohio.
Student location for experiential learning activities
The procedures for determining student location described above do not apply to experiential learning activities (such as internships, student teaching, clinical placements, or field experiences). Sites selected for experiential learning activities must be in locations where Ohio Dominican University is authorized to allow students to engage in such activities. Not all programs or activities may be authorized in all states. Students must contact their academic department before enrolling in learning activities outside the State of Ohio to confirm eligibility.
Change of location
Student location designations will remain in effect unless and until a student officially
notifies ODU that their primary home address has changed. Once a student notifies
ODU, the date of notification will be used as the effective date of a student’s revised
location for the purposes of this policy.
Reporting change of location
Students are required to notify the university of a change in location. Each semester
all registered students are required to verify and, if necessary, update their address
through ODU Online using the User Profile section. Students may also update their
address at any time in ODU Online.
Definitions
Campus refers to Ohio Dominican University’s campus and other facilities located in Ohio.
In-person refers to programs and courses that require a student’s physical presence on campus. Hybrid and blended courses include in-person instruction for the purposes of determining student location under this policy.
Primary Home Address is defined as the primary home address recorded in the student information system.
Student Location is where a student is determined to be located while receiving instruction at ODU.
Time of Initial Enrollment is defined as the first term a student is enrolled in a program.
Updated June 2025
Graduation & Commencement
Graduation at Ohio Dominican has two parts to mark and celebrate this milestone.
Baccalaureate takes place as a Mass giving thanks for the blessings of our graduates and of prayers for their continued success in life. Commencement is the official ceremony where graduates receive their diplomas.
Learn everything you need to know for your graduation.