Office of the Registrar

Current Ohio Dominican students, faculty and staff can access forms, policies and procedures from the Registrar's Office site on Sharepoint using the link below. 

Registrar Forms and Information

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Policy Statement
Ohio Dominican University (ODU) must be able to determine student location for purposes of conducting University business, contacting students in case of emergency, and complying with state and federal requirements related to state authorization and professional licensure or certification disclosures. 

Purpose
The purpose of this policy is to define how ODU determines student location for purposes of complying with federal and state regulations related to state authorization and professional licensure or certification. The policy outlines the procedures students are required to follow to regularly verify their location and how to report changes in their location. 

Scope
This policy applies to all current and prospective students taking credit bearing courses at ODU across all modalities of instruction. Students will be notified of this policy annually. 

Policy Details

For this policy, ODU must determine student location (i.e., state):

1. At the time of the student’s initial enrollment in an academic program, and
2. Upon formal notification by the student of a change in the student’s location

Prospective student location

For prospective students considering enrolling in an in-person program, student location will be considered Ohio.

For prospective students considering enrolling in a fully online program or as a fully online

student, student location will be considered the preferred/primary home address.

For prospective students considering enrolling in a program that can be completed online, in-person, or a combination, student location will be determined by their intended location while receiving instruction at the time of initial enrollment.

Enrolled student location

For students enrolled in at least one in-person course (or course format which requires their presence on campus), student location is considered the State of Ohio, where Ohio Dominican University is located. 

For students enrolled solely in online courses, their location is the state or territory where they are located while receiving instruction and is determined by the preferred/primary home address in the student information system.

All students with campus addresses or who are required to be on campus (ie. athletes, graduate assistants, resident assistants) are located in Ohio.

Student location for experiential learning activities

The procedures for determining student location described above do not apply to  experiential learning activities (such as internships, student teaching, clinical placements, or field experiences). Sites selected for experiential learning activities must be in locations where Ohio Dominican University is authorized to allow students to engage in such activities. Not all programs or activities may be authorized in all states. Students must contact their academic department before enrolling in learning activities outside the State of Ohio to confirm eligibility. 

Change of location
Student location designations will remain in effect unless and until a student officially notifies ODU that their primary home address has changed. Once a student notifies ODU, the date of notification will be used as the effective date of a student’s revised location for the purposes of this policy. 

Reporting change of location
Students are required to notify the university of a change in location. Each semester all registered students are required to verify and, if necessary, update their address through ODU Online using the User Profile section. Students may also update their address at any time in ODU Online. 

Definitions

Campus refers to Ohio Dominican University’s campus and other facilities located in Ohio.

In-person refers to programs and courses that require a student’s physical presence on campus.  Hybrid and blended courses include in-person instruction for the purposes of determining student location under this policy.

Primary Home Address is defined as the primary home address recorded in the student information system.

Student Location is where a student is determined to be located while receiving instruction at ODU.

Time of Initial Enrollment is defined as the first term a student is enrolled in a program.

Updated June 2025

Download a PDF of the current policy.