Billing Information & Procedures for Adult Students

Student billing statements will be mailed and emailed to students for tuition and fees prior to the start of each semester. Subsequent monthly statements are issued for accounts with unpaid balances.

The balance due on your statement must be paid no later than one week prior to the start of the corresponding term (unless alternative payment arrangements have been made). 

Balances can be paid in person or over the phone by one of the following methods:

PHONE CHECK

Credit/Debit card payments are accepted for tuition and fees with Visa, MasterCard, and Discover. A 2.75% service fee will be charged for each transaction 

IN PERSON

Cash, Check, and Money Order payments are accepted in person at the Business Office counter in Erskine Hall Room 133.

EMPLOYER REIMBURSEMENT

Employer Reimbursement is a deferred method of payment offered to students whose employer will pay for their courses.

No later than one week prior to the term's start date, you must furnish the ODU Business Office with both a:

• Signed authorization from your employer of your eligibility for tuition reimbursement.
• You must also complete a Deferred Payment Agreement form with the Business Office. There will be a 1.5% service charge on the amount deferred. Remember to use the Student ID# on all correspondence. 

EMPLOYER DIRECT BILL

The Employer Direct Bill method requires an approved company tuition voucher signed and dated by the student. The voucher must be received no later than one week prior to the start of a term. Any tuition or fees not covered by the voucher are due one week prior to the term’s start date (unless alternative payment arrangements have been made).

If no payment arrangements are made, student schedules may be administratively canceled.

Registration for the upcoming semester will not be permitted if there is an unpaid balance on the student account or if a payment plan is delinquent.

Holds will be placed on transcripts, diplomas and records of any kind for students with unpaid balances.

A student account may be forwarded to an external collection agency if their account remains delinquent and is deemed uncollectable. If an account is forwarded to a Collection Agency, the student will be responsible for all fees associated with the collection process. Once an account is placed with a collection agency, the student will need to contact the collection agency directly for all payment arrangements. 

If you are a Financial Aid recipient and your aid creates a credit balance on your student account, a refund check made out to the Student will be mailed out approximately two weeks after the start of classes.  

If you are receiving financial aid and the aid does not fully cover your tuition and fees for a term, the remaining balance will be due one week prior to the start of that term (unless alternative payment arrangements have been made).

If you receive any federal Title IV financial aid funds, you must complete ODU's online Title IV Authorization Form.

The application fee is non-refundable.

• Attend 0 class sessions of course = 100% refund of tuition
• Attend 1^st class session of course = 80% refund of tuition
• Attend 2^nd class session or after of course = 0% refund of tuition

If you attend any class session, the technology fee is non-refundable.