Officer Orientation

Instructions:

• Review the Student Organization Handbook (tip - click on the hanbook link to review as you are completing orientation)
• Complete the quiz below and click submit

Please contact the Student Activities Office with any questions.

---

Officer Information
Your Name		Your Email
Your Organization		Your Position

---

Officer Orientation Quiz

1. Ohio Dominican's policies do not apply when a student organization is affiliated with a national organization. 

  (Select) True False   

 

2. Which of the following conditions regarding having alcohol at organization events is not true?  

  (Select) The inclusion of alcohol must be approved by the Director of Student Activities Alcohol may not be the primary focus of the event Organizational funds may be used to purchase alcohol Only "cash bars" are permitted   

 

3. Announcements for the Campus Activities e-newsletter are due to SAO on what day?  

  (Select) Mondays Tuesdays Wednesdays Thursdays Fridays   

 

4. Student organizations receive $20 at the beginning of the academic year for copying costs and are eligible to apply for additional copying funds from SAAB if necessary.  

  (Select) True False   

 

5. When are Event Registration Forms due to SAO?  

(Select) One week before the event At least one month before the event One week after the event It is not required to register events  

 

6. Student organizations must receive permission from Sodexho (Food Services) before an outside caterer/vendor can be used.  

(Select) True False   

 

7. SAO will pay for all bookstore purchases for the student organizations. 

(Select) True False  

 

8. A fundraiser should be registered with SAO. 

(Select) True False  

 

9. Student organizations do not need to get apparel designs approved by SAO. 

(Select) True False  

 

 10. What is the definition of "hazing"?  

(Select) Only involves forcing someone to drink alcohol Doing any act or coercing another to do any act of initiation into any student or other organization that causes or creates a substantial risk of causing mental or physical harm to any person

 

11. Where do student organizations pick up their mail? 

(Select) In the residence halls In the Erskine mailroom In SAO Student organizations are not permitted to receive mail

 

12. SAO must approve all postings. 

(Select) True False

 

13. Which of the following is not true regarding student organization publicity? 

(Select) Publicity should include the date and time of the event Publicity should reference alcohol Publicity should include the sponsoring organization and contact information

 

14. Student organization leadership is not responsible for members conduct while on organization-sponsored trips. 

(Select) True False

 

15. Who should student organizations contact to reserve University vehicles? 

(Select) Transportation Office, via online reservation form Car rental companies SAO No one, you must use your own personal vehicles

 

16. Who should be contacted to post an event on the myODU calendar? 

(Select) Marketing & Communications HelpDesk Director of Student Activities

 

17. Which of the following is not true regarding driving for organization-sponsored trips? 

(Select) Drivers must have a valid operator's license and be trained as required by law Drivers and all passengers shall not possess, consume or transport alcohol and/or illegal substances Drivers are not personally reponsible for any traffic violations or fines Drivers and all passengers are expected to follow University policy and all Federal, State, and local laws and posted signs

 

18. Student organizations are permitted to design their own logos? 

(Select) True False

 

19. Who should be contacted to reserve non-classroom space? 

(Select) Facilities Reservations, via the online reservation form Tiffiny Bott in the Registrar's Office Director of Student Activities Space reservations are not required for non-classroom space

 

20. Student organizations must get approval from SAO before soliciting donations from individuals and businesses. 

(Select) True False

 

21. What type of funds raised for a third-party should be deposited in an organization's Fundraising account? (check all that apply) 

1. Cash donation
2. Check made payable to third-party
3. Check made payable to ODU (donors do not receive tax benefit)

    

 

22. Student organizations are permitted to have bank accounts at non-university banks. 

(Select) True False

 

23. Who is the budget officer for student organizations and needs to sign all financial paperwork? 

(Select) Organization President Organization Advisor Director of Student Activities Organization Treasurer

 

24. When are all financial forms due to SAO? 

(Select) Tuesdays at 5 pm Fridays at 4 pm Wednesdays at 9 am

 

25. What form is used to reimburse someone? 

(Select) Expense Report Form Advance Request Form Check Request Form Event Registration Form

 

26. When should cash advances be reconciled? 

(Select) By the end of the semester One month after the event 5 business days after the event They do not need to be reconciled

 

27.All student organization spending must be completed by Friday, May 11, 2012.  

(Select) True False

 

28. What form is used to pay a vendor or service provider? 

(Select) Expense Report Form Advance Request Form Check Request Form Event Registration Form

 

29. What options do student organizations have for picking up checks? (check all that apply) 

1. Go to the bank
2. Pick up directly from the Business Office
3. Pick up in your organization mailbox in SAO

    

 

30. Deposits into student organization accounts should be taken to SAO? 

(Select) True False

 

31. Student organizations are permitted to sign contracts. 

(Select) True False

 

32. The Expense Report Form must be typed and printed for approval. 

(Select) True False

 

33. Receipts must be taped to a separate blank sheet(s) of paper and attached to financial forms. 

(Select) True False

 

34. Organization Treasurers must sign all financial documents before submitting to the Director of Student Activities for approval. 

(Select) True False

 

Club sport officers must complete the Club Sport Officer Orientation.  All other officers may proceed to the end and click submit.

---

Club Sport Officer Orientation

35. Club Sports must submit a roster of members to SAO. 

(Select) True False

 

36. Players are permitted to keep equipment purchased with allocated funds once the season is completed. 

(Select) True False

 

37. What should be included in reporting a player injury to SAO? (check all that apply) 

1. Player name
2. Date of injury
3. Brief explanation of injury
4. Description of medical attention received

   

 

38. Club Sports do not have to follow the travel guidelines outlined for all student organization trips. 

(Select) True False

 

39. If a player sustains an injury in practice or competition, the player is able to submit expenses not covered by his/her insurance to the university insurance company. 

(Select) True False